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We are recruiting an Administrator

Date: August/29/2019

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organise their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Administrative Assistant and familiarity within our industry, we’d like to meet you.

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

JOB TITLE:  Administrator
LOCATION: Leeds
REPORTS TO: Support Services Manager
RESPONSIBLE FOR: Assisting with Administration Duties as Required
Remuneration: Dependent upon experience

KEY SKILLS/COMPETENCIES

  • Knowledge of Office Management Systems and Procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritise work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organisational skills with the ability to multi-task

KEY WORKING RELATIONSHIPS

Internal

  • Support Services Manager – In the capacity as line manager
  • Section Managers – To provide administrative support as required

External

  • Clients and Customers – to maintain good relationships and direct enquiries by telephone and in person
  • Accommodation providers – to maintain a good relationship and obtain best possible rates for bookings

KEY RESPONSIBILITIES

  • Administrative support to all departments
  • Organise and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, and forms
  • Preparing, copying, collating and binding reports
  • Develop and maintain a filing system
  • Answer and direct phone calls
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Generating invoices
  • Book travel arrangements
  • Carry out local authority search requests
  • Maintain contact lists
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Record and input allocation records and job costs

ADDITIONAL INFORMATION

Confidentiality

All employees are subject to the General Data Protection Regulations (GDPR) and must not at any time use personal data held by The Sirius Group for any unauthorised purpose or disclosure such as data to a third party. You must not make any disclosure to any unauthorised person or use any confidential information relating to the business affairs of The Group, unless expressly authorised to do so by The Group. and any individual concerned.

Health & Safety

The post holder must co-operate with management in discharging responsibilities under the Health & Safety at Work Act 1974 and take reasonable Health & Safety precautions of themselves and others. The post holder must also ensure the agreed safety procedures are carried-out to maintain a safe environment for employees and visitors.

Equal Opportunities

The post holder is always required  to carry out responsibilities with due regard to the Group Equal Opportunities Policy and to ensure that staff receive equal treatment throughout their employment with The Sirius Group.

Risk Management

All staff has a responsibility to report all accidents or incidents promptly and when required to, co-operate with any investigation undertaken.

Interested in joining our team?
Please contact: Alex.Ball@thesiriusgroup.com
with your CV and letter of application

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